Establishing the Four Eyes Principle in Data Reporting

TABLE OF CONTENTS

• 1. Start the process
• 2. Collaborator completes entry
• 3. Confirm data
• 4. Controller review
• 5. Higher-level review (optional)
• Alternative Methods

Follow these steps to apply the four eyes principle in Position Green:

1. Start the process

The reporter (or person responsible for the measure) enters the initial data on a measure.

• Assign one or more Collaborators to complete the entry.
• Do not confirm the measure at this stage.

2. Collaborator completes entry

Collaborators add supplementary data and click Notify Responsible.

• This triggers an email to the responsible person.

3. Confirm data

The responsible person logs in and confirms the measure.

4. Controller review

A controller goes to Review Data, filters on the measure, and checks the data point.

• Last Edited shows the collaborator who entered the latest data.
• Confirmed shows the responsible person.

At this stage, the four eyes principle is achieved.

5. Higher-level review (optional)

One or more higher-level controllers can use Review Data to mark the data as OK or flag that further actions are required.

Alternative Methods

1. The four eyes principle can also be applied by selecting ‘unit reports’ to a measure, using this there could be multiple reporters on the same measure and the following can be achieved:
   
   1. The user listed under Last Edited is not the same as the one listed under Confirmed.
      
      
2. If neither collaborators nor unit reports are used, and Last Edited matches Confirmed, a controller must review the data in Review Data and explicitly mark it as OK.