Table of contents
- User roles that can be created on the Users page in Company Setup
- User roles that can be assigned when editing an org.unit
The tables below list the user roles in Position Green. Some roles are available when creating users; others, such as Org unit responsible, are available when editing an org.unit.
A User Role defines a user’s functional responsibility in the platform (e.g., Reporter, Controller, Auditor).
A Role Group determines the user’s permissions - what they are allowed to see and do. Role groups govern access rights and system capabilities.
The following user roles can be created on the Users page in Company Setup:
| USER ROLE | DESCRIPTION | ROLE GROUP | ADDITIONAL APPLICATIONS |
|---|---|---|---|
| Reporter | The Reporter is responsible for confirming reported data. The Reporter may be the user who enters and confirms data in the platform. When the Four Eyes Principle is applied, the Reporter is the user who reviews and approves data submitted by a Collaborator. | User | |
Controllers have access to reporting progress across the entire organization. They are responsible for monitoring reporting status and following up where needed. Controllers often act as the second reviewer in the Four Eyes Principle process. | User + Controller | ||
| Tenant Administrator | A Tenant Administrator has full access to all features and settings of Position Green, e.g., restore removed registrations. It is also the only user role that can generate API Credentials for setting up SSO or for use in integrations. A Tenant Administrator also needs the Controller role group. | Tenant Administrator + Controller | Setup |
The following user roles can be assigned when editing an org.unit.
| USER ROLE | DESCRIPTION | ROLE GROUP | ADDITIONAL APPLICATIONS |
|---|---|---|---|
| Responsible | The Responsible role is assigned when editing an org.unit. When a measure is configured with “Org unit responsible”, the org unit responsible becomes the default Reporter for that org.unit. A Responsible may also hold any of the other roles listed above. | ||
Org.unit controllers can view reporting progress within a specific sub-section of the organization. They can also confirm measures assigned to the org.unit they are connected to. | Org unit controller + User | ||
| Collaborator | Collaborators provide data input. They may be invited as one-time users or contribute to multiple registrations. When the Four Eyes Principle is applied, the Collaborator acts as the first-line contributor responsible for submitting data for review. | External reporter | |
| Auditor | Auditors have read-only access and cannot edit any content in the platform. Access can be granted for the entire organization or limited to specific org.units. For example, assurance staff may require Auditor access. | Org unit auditor + User |
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